Administrative Assistant

Ziegler is a specialty investment bank with unique expertise in complex credit structures and advisory services. Headquartered in Chicago with regional and branch offices throughout the U.S., Ziegler creates tailored financial solutions for our clientele. Ziegler is ranked nationally as one of the leading investment banking firms in our specialty sectors of healthcare, senior living, religion, and education finance as well as corporate finance and FHA/HUD. Ziegler serves institutional and indivi

We are seeking an Administrative Assistant in our Corporate Finance Healthcare practice of Ziegler’s Investment Banking business unit. This is an important position with our firm providing administrative support to the practice head and team. The ideal candidate should have strong marketing, organization and event management experience, enjoy working in a fast-paced environment and familiarity with technology

• Maintain and monitor Microsoft Outlook calendar
• Answer and screen general phone lines for the department
• Coordinate and book all travel requests as needed
• Prepare, submit, and file copies of all expense account reimbursement requests using the Concur Expense System
• Receive, open, and sort incoming mail or fax letters/documents/correspondence
• Prepare, type, format and proofread documents, correspondence and memos
• Occasional data collection and editing for presentations in Excel, Word, and PowerPoint
• Coordinate team meetings as requested
• Any and all other administrative duties as assigned

• Associates degree in related field required, bachelors preferred
• 1-2 years of experience in a financial, consulting, accounting or marketing firm supporting a team of sales professionals
• Excellent organizational and customer relations skills
• Excellent computer skills (including Microsoft Word, Excel, PowerPoint)
• Experience in Concur, Salesforce, and Bloomberg, a plus
• Outstanding interpersonal, verbal and written communication skills and teamwork skills
• Strong project management skills and attention to detail
• A career motivated professional who is self-confident, energetic, and possesses a superb work ethic
• Demonstrates initiative and a strong desire to deliver efficient results in a face-paced environment