Recruiting Coordinator

ZeniMax creates and publishes original interactive entertainment content for consoles, the PC, and handheld/wireless devices. Its Bethesda Softworks division, founded in 1986 in the early days of the industry, has a long history of success as a publisher of award-winning video games. In addition, the ZeniMax group includes some of the most acclaimed development studios in the world.

ZenMax Media Inc is seeking a Recruiting Coordinator to assist in supporting our college recruitment initiatives. The ideal candidate should possess strong organizational skills, be very detail orientated and must be able to effectively multi-task in a fast-paced environment.

• Track and maintain school/university/college calendar & events
• Support the recruiting team while they are out of the office
• Prepare information and recruiting items to send to colleges in advance
• From time to time, May act as a recruiter with local schools
• expected travel 5% to 10%
• Interacts with various levels of candidates, human resources, recruiters, and hiring managers to schedule phone screens, interviews, and make travel arrangements
• Assists HR with greeting applicants, setting up testing, and posting positions
• Post positions to internal and external job boards
• Maintains information in the Applicant Tracking System (Taleo), including reviewing resumes, sourcing, uploading information, and pulling reports as needed
• Provides follow up emails to candidates and referrals
• Handles reference checks for candidates
• May assist in completion of the offer paperwork and providing information to HR for tracking and reporting
• Generate ad-hoc reports as needed

• BS/BA degree is required with 1-3 years of professional HR experience
• Experience in a staffing company preferred or in house support of a recruiting team
• Experience with ATS systems- Taleo preferred
• Experience in scheduling using Outlook calendars
• Demonstrated ability to handle multiple projects simultaneously with a minimal amount of direct supervision
• Strong initiative, attention to detail, organizational and interpersonal skills
• Must be highly experienced with various office applications such as Word, Excel, Outlook
• Highly organized with strong follow up skills
• Strong sense of urgency; ability to execute quickly and effectively
• Team oriented with the ability to flex in support of the timelines, and deliverables of team members
• Ability to maintain confidentiality and handle sensitive information with discretion