Contract Administrator

We have been a leader in education and community empowerment over the past three decades.

our founding The Youth Policy Institute (YPI) has been a leader in education and community empowerment over the past three decades. Originally part of the Robert F. Kennedy Memorial, Kennedy’s lifelong friend,

The successful Contract Administrator is a motivated, team-oriented individual responsible for overseeing contract execution, implementation, reporting, and close-out processes. The Contract Administrator works closely with the Development, Finance, Program, and R & E teams to ensure compliance with memorandums of understandings and contracts

• Review MOU’s and participate in writing, preparation, and submission
• Update current MOU’s and streamline to current agency standard
• Organize and facilitate weekly contract Kick-Off meeting with cross-functional organization representation
• Create Organizational templates for a variety of contracting and MOU needs
• Lead contract execution, kick-off, modification, and close-out processes
• Participate in contract monitoring, e.g. spend-down, with appropriate Finance, Program, and internal point persons for all grant- and contract-related questions
• Maintain “Circle of Life” public and private grant and contract database and reporting tracking tools
• Provide cross-functional contract expertise in contract and MOU execution, implementation, and administration
• Lead and manage public and private grant and contract & MOU updates and reporting, collaborating and coordinating with Program, Finance, and Compliance Teams for accurate, on-time submissions
• Participate in writing, preparation, and submission of public and private Letters of Intent and proposals, including drafting creative, engaging cases for support
• Maintain accurate and complete grant and contract records in electronic and paper formats
• Provide regular updates on MOU and contract activity and deadlines
• Participate in regular review meetings as requested

• Bachelor’s degree with a minimum three years related experience in contract development, research, writing, and reporting.
• Familiarity with non-profit MOU Components such as insurance/liability, data sharing, enrollment information, service roll-out, etc.
• Experience managing contracts, including obtaining approvals, working with multiple internal and external constituents, and negotiating contract amendments
• Exceptional organizational, analytical, critical-thinking, and prioritization skills
• Excellent, proactive interpersonal communication skills
• Performance-driven attitude, with high standards and a proven ability to achieve established goals and milestones
• Proven ability to work independently with multiple deadlines in a fast-paced environment
• Experience in private and corporate philanthropy.
• Exceptional written and verbal communication.
• Ability to codify ideas into coherently written text.
• Knowledge of state, federal and city grant guidelines.
• Ability to plan, prioritize and coordinate multiple projects.
• MS Office and database management skills.
• Excellent interpersonal, networking and follow-up skills.