Education Services Support Representative

VMware is the leader in virtualization and cloud infrastructure solutions that enable businesses to thrive in the Cloud Era. A pioneer in the use of virtualization and policy-driven automation technologies, VMware simplifies IT complexity across the entire data center to the virtual workplace, empowering customers with solutions in the software-defined data center to hybrid cloud computing and the mobile workspace.

• Heavy calendaring and email management

• Field all incoming calls

• Coordination and planning for meetings, conference calls and special events, including arrangement of logistics, meeting space, communications and catering

• Arrange and confirm local, domestic and international travel for the Executive and other members of the organization

• Attend and take notes during weekly meetings and follow-up on action items

• Facilitate communication with all levels of management, both internal and external

• Create, edit and proofread business communications and documents utilizing MS Word, Excel and PowerPoint

• Prepare/track expense reports

• Receive visitors

• Create & track PRs & POs as required

• Special projects on an as-needed basis

• E-mail, fax, scan and copy documents

• 5 + years executive level support required, VP-level preferred for a public, billion $+ company

• Travel scheduling is a MUST

• Supporting a Sales Organization is a plus

• Extremely strong organizational, project and time management skills; detail-oriented

• Advanced level skills with PowerPoint, Excel, MS Word, Outlook

• Demonstrated leadership and mentoring skills

• Strong sense of urgency and efficiency in completing work

• Ability to take self-initiative and be proactive

• Ability to multi-task and prioritize workload

• Ability to recognize and appropriately handle highly sensitive and confidential material and information

• Excellent verbal and written communication skills

• Professional demeanor and presentation