Administrative assistant

Principal Responsibilities:

• Handle requests for the PM’s/analyst’s time and attention by making judgments about the importance and priority of each and maintaining the satisfaction of those making requests.
• Provide telephone coverage for the team, screening calls and directing, as appropriate
• Organize all details of the team’s business calendar and travel arrangements
• Arrange in-house meetings including schedule meeting rooms, coordinate schedules of attendees, greet guests
• Process and reconcile expense accounts
• Organize incoming mail; independently take action on incoming correspondence, and compose correspondence.
• Create and maintain file systems (electronic and otherwise).
• Coordinate meetings and meeting agendas, and compile collateral materials.

Competencies for Success/Requirements:

• Strong computer software skills in Microsoft Word, Excel, PowerPoint and Org Plus
• 2 plus years admin experience, preferably in a Financial Services corporate environment
• BA/BS Degree preferred
• Use sound judgment
• Organization and time management
• Handle highly sensitive and confidential matters
• Write Effectively
• Excellent verbal communication skills
• Detail-orientation and excellent follow through skills
• Manage multiple tasks and tradeoffs
  -Extensive use of e-mail technologies / Microsoft Office Suite
• Flexible, ability to work in high pressure environment
• Strong Microsoft Word, PowerPoint, Excel skills