Administrative Assistant

As a workforce advocate for over 70 years, we are proud to have a role in managing employment opportunities for more than one million workers around the globe. We employ 550,000 of these individuals directly with the remaining workers engaged through our talent supply chain network of supplier partners.

Responsible for providing high level administrative support to an individual or department. Providing administrative support to multiple executives.

• Supports Strategic Account Management team with organization and distribution of open enrollment collateral for largest accounts in California.
• Support Strategic account teams with miscellaneous tasks, including generating and analyzing reports, organizing meetings and updating misc. systems
• Screens, handles or distributes incoming calls and complaints.
• Maintains files, orders supplies, coordinates meetings and compiles and distributes meeting minutes.
• Prepares and assembles meeting/presentation materials.
• Handles travel arrangements and expense reports.
• Utilizes various software packages to produce professional quality reports, letters, presentations and other documents.
• Prepares correspondence and reviews documentation for conformance with internal policies and procedures.
• Actively researches and verifies information pertaining to reports; prepares/tracks budgets; creates databases, analyzes moderately complex data and may support projects by assisting manager/department.

Skills:

• Advanced oral, written and interpersonal communication skills required.
• Advanced organizational, problem-solving and PC skills required.
• Advanced use of MS Excel, MS Word, PowerPoint and Outlook.

Education / Experience:

• High school diploma and four (4) years of related administrative experience or an equivalent combination of education and experience required.
• Previous health insurance industry experience preferred.
• Experience with generating/distributing reports.
• Experience with Account Management.