Project Coordinator

JLL

(Boston, Massachusetts)
Full Time
Job Posting Details
About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 60,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.

Responsibilities
  • Partner with team to help achieve team’s production and operational goals
  • Search, add, edit Investor information, and run reports within Client First (CRM) and other relevant systems
  • Clean up and maintenance of multiple databases, for the purpose of direct marketing and client relationship development
  • Input incoming Confidentiality Agreements for properties into CapLink and manage electronic archives
  • Provide support to team in technology applications, i.e., CRM, CapLink, In-Design, ExactTarget, Outlook, Word, and other company supported programs
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
  • Perform clerical duties to include photocopying, mailing, faxing documents, scheduling appointments and coordinating calendars
  • Assist in coordinating new employee set-up, updating bios/resumes for pitches, events, PeopleFinder, etc., and ordering business cards
  • Print and bind various booklets for properties and meetings - valuations, Offering Memorandums, tour books
  • Schedule, set up and clean up meetings, lunches, and corporate events
  • Coordinate, prepare and distribute marketing materials electronically or via mass hard copy mailings
  • Prepare and process expense reports on a regular and timely basis.
  • General day-to-day office management (i.e., maintain office supplies, route incoming calls, IT & AV troubleshooting, manage catering/conference room setup, mail distribution)
  • Assist in the maintenance of project files, including budgets – vendor invoice processing, production schedules, copies and completed work samples.
  • Maintain all project files, including budgets, production schedules, copies and completed work samples
Ideal Candidate

Requirements:

  • Bachelor’s Degree or commensurate experience preferred
  • Workplace experience, minimum of 2 years in administrative support role required
  • Advanced Microsoft office product knowledge - PowerPoint, Excel, Word, and Outlook
  • Ability to juggle multiple priorities and achieve recognizable results in very tight timeframes and often on short notice.

Qualifications:

  • Excellent planning and organizational skills
  • Attention to detail
  • Strong written and verbal communication skills
  • Excellent proofreading skills
  • Proven ability to take initiative and follow through with limited guidance and direction
  • Understanding of and commitment to client services
  • Active learner with a positive attitude who can consistently and creatively enable the team to provide first rate client service – team player
  • Ability to learn and master new skills quickly and independently

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Boston, Massachusetts
Skills Desired
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  • Clerical
  • Databases
  • Design
  • Direct Marketing
  • Planning and Organizational
  • Microsoft Excel
  • Microsoft Office
  • Microsoft Word
  • Office Management
  • Outlook
  • PowerPoint
  • Product Knowledge
  • Proofreading
  • CRM
  • ExactTarget
  • Administrative Support

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