Licensed Brokerage Administrative Assistant

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 60,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.

As a Licensed Brokerage Administrative Assistant, Client Services your role will be to support our local office personnel and brokers of the Company. This will involve multiple assignments, often handling details of a confidential nature. Responsible for prioritizing projects to meet multiple deadlines in a fast-paced, team oriented environment.

• High standards of professionalism, strong work ethic
• Professional appearance
• Strong organization skills to manage multiple priorities, short deadlines; high stress
• Strong prioritization and communication skills to manage workload from dynamic executives
• Maintain high level of confidentiality
• Self-motivated, initiative, team player
• Ability to work autonomously with limited direction
• Ability to track the progress of evolving documents over an extended period of time
• Have advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
• Filing
• Type reports, proposals, spreadsheets, mass mailings and all daily correspondence
• Meeting, event, conference call coordination as needed
• Maintain and update assigned agents’ client/prospect database
• Maintain accurate broker work in progress via Dealio database
• Coordinate broker tour schedules
• Ability to complete lease abstracts
• Understanding of BOVs;
• Perform financial analysis for transactions
• Assemble control books for completed transactions
• Preparation of client invoices
• Working knowledge of mapping software;
• Good understanding of local market;
• Obtain floor plans per broker direction
• Participate in regular administrative assistant meetings and division meetings.
• Perform other related duties as assigned.
• Assist with general office duties as needed
• Production of proposals, broker letters, mass mailings, marketing plans
• Coordinate travel arrangements and process expense reports
• Expense report preparation, submission, reconciliation and tracking
• Identify problems and implement problem-solving resolutions with limited supervision
• Possess analytical ability in order to gather and summarize data for reports

• Three or more years in commercial real estate research or closely related field
• Command of local markets and business, with good understanding of macro trends and historical perspective
• High level analytical skills and problem solving ability and written and oral communication skills
• Real Estate License Preferred
• Polished presentation skills and ability to credibly establish profile in the marketplace with clients and media
• Ability to effectively and professionally meet client expectations and positively represent the firm
• Ability to multi-task, succeed under pressure and effectively manage time and workload
• Proactive and strategic thinking and ability to lead research initiatives, align research with the business and innovate research output
• Direct client presentation and project management experience
• Command of requisite technology including Excel, PowerPoint, and Word and database systems
• Bachelor’s or Master’s degree in business, economics or related field required
• Motivated and self-starting with a desire to succeed and contribute to the success of a team
• A desire to work within a diverse, collaborative, and driven professional environment