Brokerage Assistant

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 60,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.

We are seeking an experienced high level Brokerage Assistant to provide administrative and marketing support to multiple Industrial and Office real estate professionals located in our Cherry Hill, NJ office. The Brokerage Assistant will handle large amounts of detailed information necessary to facilitate complex real estate transactions. The successful candidate will also be responsible for prioritizing projects in order to meet multiple deadlines in a dynamic, fast-paced, team-oriented environment.

• Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures and best practices
• Create, design and present marketing collateral such as property brochures, email blasts, presentation placemats and banners, market overview books, binders, graphs and client reports
• Assist in the preparation to produce large marketing presentations, often with a short lead-time
• Responsible for maintaining the company brand standard
• Assist with gathering research information and completing market surveys, including gathering building information, maps and pictures, CoStar data, and creating and binding building tour books
• Process deal file paperwork; gather and label required documents; obtain necessary approvals
• Update and maintain company Contact Relationship Management database to track prospects, clients and deal information
• Perform analytical searches in CoStar and LoopNet
• Manage, update and post listings in Dealio, Property 3.0, CRM, Costar and Loopnet
• Provide interface for brokers on IT issues, including computer needs, email, voicemail and other related technology and equipment
• Prepare and track broker expense reports in PeopleSoft
• Provide travel arrangements for the brokers and broker lead.
• Perform general administrative duties such as answering phones, filing, faxing, processing mail, scheduling meetings and ordering supplies to further support and leverage the sales process.
• Participate in regular administrative assistant and business unit meetings
• Duties assigned as the business needs require.

• College Degree Preferred but not required
• Minimum three to five years’ experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
• Strong organizational, interpersonal and communication skills as well as proofreading and editing abilities
• Resourceful self-starter; pressure-durable
• High level of proficiency and working knowledge of Microsoft Word, Excel, Power Point, Outlook, Mapping, database software and In Design experience
• Working knowledge of Adobe Creative Suite Photoshop, and Acrobat on a PC platform
• Flexibility to work last minute overtime as needed