Brokerage Assistant (El Segundo)

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 60,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.

Jones Lang LaSalle is looking for a Brokerage Assistant to join its winning team of professionals in its El Segundo office. This position will be responsible for providing full administrative and marketing support to a team of brokers in the organization. Duties performed may include a broad range of complex tasks involving confidential or technical information. This position requires a person who can be responsible for prioritizing projects in order to meet multiple deadlines in a fast-paced, team-oriented environment. Requires 3-5 years relevant experience.

Principle responsibilities include, but are not limited to the following:

• Prepare and distribute presentations, reports, proposals, spreadsheets, correspondence and other documents
• Create and maintain detailed real estate documents requiring high levels of accuracy including, market surveys, tours, proposals, etc.
• Serve as an information resource by conducting research, assembling data, and performing special projects
• Maintain and update client/prospect databases
• Coordinate mass marketing mailings
• Process and check expense reports
• Invoice transactions, keep accurate work in progress/commission reports for brokers
• Provide informational assistance by directing telephone traffic and greeting clients
• Participate in regular support staff meetings and division meetings
• Provide cross-functional backup to support staff as needed
• Create, maintain and/or purge files and records, including real estate transaction files
• Schedule appointments and coordinate travel arrangements

• Advanced working knowledge of Microsoft Suite, InDesign and Internet programs
• Four (4) year degree or equivalent business experience
• California real estate license and AIR experience is a plus
• Minimum 3-5 years administrative experience in commercial real estate, inclusive of general marketing duties and client interaction.
• Strong organizational, creativity, interpersonal and communication skills
• Strong ability to multi-task with multiple projects and deadlines in a fast paced work environment
• Must be flexible and highly motivated with a willingness to take initiative and work independently
• Strong interpersonal skills and strong ability to work collaboratively with teammates and clients
• Excellent follow through, must be a task master and have a thorough attention to detail
• Develop effective and constructive solutions to challenges and obstacles with the ability to complete projects on time
• Adaptability and proficiency in learning new software/in-house platforms