Brokerage Assistant

JLL

(Ontario, California)

Full Time

Job Posting Details

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 60,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.

Responsibilities

- Work closely with brokers to leverage their time and productivity
- Provide high level support often handling a large amount of details relating to complex real estate transactions.
- Organize, manage, and execute on objectives with minimal oversight, a strong attention to detail, a high level of professionalism, and with appropriate timeliness.
- Prepare and distribute presentations, reports, proposals, spreadsheets, correspondence and other documents requiring high levels of accuracy
- Process and check expense reports, invoice transactions, keep accurate work in progress/commission reports for brokers, and update and maintain CRM database
- Assist in implementing marketing strategies by coordinating the creation and production of marketing and communications materials
- Perform general administrative duties such as answering phones, filing, faxing, processing mail, scheduling Fedex deliveries, scheduling meetings and making travel arrangements to further support and leverage the sales process.
- Provide informational assistance by directing telephone traffic and greeting clients
- Maintain adequate office supply levels and troubleshoot office equipment problems
- Provide backup to administrative staff as needed

Work closely with brokers to leverage their time and productivity
Provide high level support often handling a large amount of details relating to complex real estate transactions.
Organize, manage, and execute on objectives with minimal oversight, a strong attention to detail, a high level of professionalism, and with appropriate timeliness.
Prepare and distribute presentations, reports, proposals, spreadsheets, correspondence and other documents requiring high levels of accuracy
Process and check expense reports, invoice transactions, keep accurate work in progress/commission reports for brokers, and update and maintain CRM database
Assist in implementing marketing strategies by coordinating the creation and production of marketing and communications materials
Perform general administrative duties such as answering phones, filing, faxing, processing mail, scheduling Fedex deliveries, scheduling meetings and making travel arrangements to further support and leverage the sales process.
Provide informational assistance by directing telephone traffic and greeting clients
Maintain adequate office supply levels and troubleshoot office equipment problems
Provide backup to administrative staff as needed

Ideal Candidate

Minimum of an Associate Degree, Bachelor’s degree preferred or equivalent of 3-4 years’ administrative experience in a fast paced professional services environment
Must have had at least 2 years of experience supporting multiple people
Strong ability to multi-task with multiple projects and deadlines in a “high volume” work environment
Strong organizational, creativity, interpersonal and communication skills.
Advanced working knowledge of Microsoft Word, Excel, Power Point, and Internet programs.
Must be able to work independently; take initiative to get things done with little supervision and be a team player
Strong proofreading and editing abilities