Senior Administrative Assistant

Supports Chief Marketing Officer for Retail Portfolio including administrative tasks, manage invoicing system, office management, communicating and partnering with peer Sr AAs, maintaining Marketing Master Event Calendar, creating and collating presentations and ad hoc requests. Light support of CMO’s direct reports (2) including expenses and meeting set ups.

• Phone, calendar, fax, fed ex, messenger, supplies for Dept., print and manage reports
• Maintains marketing file system
• Supports CMO in managing office and all admin tasks
• Supports CMO’s direct reports with basic admin tasks
• Maintains and establishes master vendor contracts
• Creates POs for Marketing
• Monitors approval of all invoices
• Maintains marketing contact database in SAP
• Coordinates and maintains a calendar of events and communication for Division
• Works with CMO to create content for employee communication
• Ensure variety of websites are up to date with leasing content
• Monitor monthly gift card inventory, sales and programs
• Misc leasing support from monitoring of leasing collateral to portfolio signage
• Ensure vendor agreements are up to date and in compliance
• Miscellaneous projects as needed

• Bachelor’s degree (BA/BS) preferably in Marketing, Communications, or Business
• Minimum of 5-7 years applicable sr AA experience
• Proficiency on computer literacy and in MS Office, image editing software (Photoshop and Illustrator) and SAP a plus
• Attention to detail
• Excellent time management and prioritizing skills
• High level of confidentiality
• Able to take direction well and remain flexible when tasks and directions change
• Ability to exercise good business judgment on costs, managing tasks, etc.
• Strong verbal and written skills
• Organized
• Team oriented