Executive Assistant

Your business isn’t one sided and neither are you. See how Insight can help you run smarter. From business and government organizations to healthcare and educational institutions, Insight empowers clients with intelligent technology solutions to realize their goals.

As an Executive Assistant at Insight you’ll provide executive administrative support as you manage day-to-day tasks of our Sr. Vice President of Services and Sr. Vice President of Operations.

• Manage the calendars of both Sr. Vice Presidents and proactively organize time as required, using expert judgment and discretion.
• Write correspondence, manage travel and expenses, coordinate office supplies and manage departmental activities.
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record and transcribe minutes of meetings. Schedule and/or make appointments, including travel arrangements for domestic and international trips.
• Assist with meeting set up, including video conferencing, audio and food/beverages.
• Prepare monthly Town Hall meetings, materials and presentations (using MS PowerPoint).
• Read and route incoming mail and voice messages. Locate and attach appropriate file(s) to correspondence to be answered by Executives.
• Organize and maintain file system and file correspondence and other records.
• Greet scheduled visitors and direct to appropriate area or person.
• Conduct research, compile and type statistical reports.
• Perform general office duties and miscellaneous tasks as assigned.

• College degree preferred; or 10+ years of related experience and/ or equivalent combination of education and experience.
• Extreme attention to detail and experience in a large, fast-pace and dynamic environment.
• Ability to effectively present information and respond to questions and/or issues in confidence.
• Excellent organizational and multi-tasking skills along with strong Microsoft Office skills with a focus on Outlook, Word and Excel.