EXECUTIVE ASSISTANT

FuseFX is an award winning visual effects studio that provides visual effects services for film, television, commercials, games, and special venues.

• Be responsible for company president’s schedule and manage overall coordination of his calendar
• Manage, review, categorize and filter incoming email
• Arrange and book meetings
• Manage and organize expense reimbursement for president and other members of management
• Arrange and coordinate travel for president, management and staff as required
• Coordinate local and international courier packages
• Help keep management office areas clean and tidy
• Handle event planning
• Plan client entertainment and organizing client gifts
• Arrange meals for President / management / clients
• Assist in prepping for client meetings and facility tours as needed
• Communicating any office problems or issues that may arise with upper management as needed
• Backup support for receptionist shifts as needed.
• Assist in managing logbooks for hard-drives, access badges, visitor badges, IT equipment
• Assist in coordinating studio supplies and misc. orders
• Misc. administrative tasks assigned by Management / HR / Accounting / Office Manager

• Ability to work in a fast-paced environment
• Minimum of 5 years prior experience as a executive assistant in a multi-executive company
• Prior experience supporting multiple executives, while not required, is a welcome addition
• Excellent verbal and written communication skills
• Must have previous experience handling VIP clients and sensitive information
• Proficient in Microsoft Office, including Excel & Outlook
• Great problem solving skills and strong initiative
• Client service related experience an asset
• Excellent knowledge of the local (Los Angeles) entertainment, restaurant & tourism scene
• Photoshop experience an asset