Executive Assistant

Five9 is the leading provider of cloud contact center software. We are driven by a passion to transform contact centers into customer engagement centers of excellence, coupled with a deep understanding of the cost and complexity involved in running a contact center.

Five9, a leader in cloud contact center software, is actively searching for a highly professional, self-motivated Executive Assistant. This individual will provide general and complex support to the Executive Vice President (EVP) of Product and Development as well as other team members in a fast-paced, challenging environment.

• Heavy calendar management for EVP and possibly other team members
• Plan, coordinate, and schedule internal and external meetings as well as teleconferences
• Take proactive measures to ensure all calendar information is up to date and EVP is informed of planned meetings and activities
• Prepare correspondence, draft e-mails, generate reports and create PowerPoint presentations as requested by EVP or team members
• Coordinate domestic and international travel arrangements
• Prepare conference rooms for meetings by ensuring all equipment is set up, beverages are available, and area is well maintained
• Greet guests and ensure visitor badges are issued
• Coordinate lunch orders for Executive meetings, assist with special projects and events outside of office, and order office supplies
• Receive and potentially respond to inquiries on behalf of EVP
• Process expense reports in a timely manner

• 3+ years of experience in an administrative role working with Senior/Executive/C-Level Management in a small or medium sized organization
• Highly proficient in computer applications including internet research and Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Highly organized and able to work closely with other Executive Assistants on the team
• Works well with limited supervision
• Ability to multi-task, meet deadlines and anticipate needs for the EVP and the Product team
• Excellent verbal and written communication skills
• Strong organizational and time management skills
• Energetic, positive attitude, eager to excel