Executive Assistant

We are focused on and committed to creating a community you will call home!

Provides administrative assistance to the Sr EVP of Asset Management and CFO Location: Corporate Headquarter in Palo Alto through mid-December 2015. Thereafter, located in San Mateo.

• Performs organizational and administrative duties
• Manages multiple calendars and contact information, using Outlook
• Coordinates travel, including transportation and hotel arrangements, and itinerary planning
• Prepares expense reports
• Creates and organizes correspondence files
• Coordinates and schedules meetings and conference calls, including arrangement of logistics, meeting space and catering as needed
• Handles high level administrative activities and confidential materials
• Compose memos, letters and other correspondence
• Takes detailed meeting minutes
• Fields and manages incoming calls and inquiries in a professional manner
• Responsible for Copying, collating, or faxing documents, and ordering supplies
• Assists with PowerPoint presentations
• Updates departmental information
• Prepare and distribute presentations/documents for the Board, Audit committee meetings, investor and other internal meetings
• Other tasks as assigned

Qualifications

• Education: High school diploma required, Bachelor degree preferred
• Ability to read and write English; speak English and understand spoken English required
• Computer proficiency in Microsoft Word, Excel and PowerPoint required
• A minimum of 7 years of administrative support and/or executive assistant experience required. Work experience in real estate industry, property management field/or in a service related field preferred.
• Valid driver’s license and current automobile insurance is required.

Skills

• Strong organizational, project management skills with ability to multi-task and prioritize workload
• Demonstrate common sense, excellent verbal, written, and interpersonal communication skills
• Work collaboratively in team environment
• Ability to work independently, self-starter
• Professional demeanor, reliable and goal oriented and follow through on assignments
• Uses discretion when handling highly sensitive and confidential material and information