Office Coordinator

Dynamic Signal is a fast growing, late stage startup in Silicon Valley that creates the employee communication platform of choice to the Fortune 500. Our customers include the biggest names in healthcare, retail, finance, technology and CPG. Our platform seamlessly delivers information to all hundreds of thousands of global employees, both corporate and desk-less workers, wherever they are connected (web, email, mobile app, etc) in order to keep them engaged and informed.

We are looking for an enthusiastic, highly motivated Office Coordinator to join our growing company. The Office Coordinator is responsible for providing a broad range of administrative support. If you’re interested in running the office seamlessly, keeping our awesome team organized, and ensuring great employee experiences, Dynamic Signal is the place for you!

Office Management/Reception

• Be the face of the company, greeting all guests with a smile
• Accept deliveries and distribute packages
• Answer main line and redirect as needed
• Maintain organization and cleanliness of office (guest lounge, conference rooms)
• Track and restock office snacks and supplies on a weekly basis
• Serve as key point of contact for property management
• Primary contact for external vendor for catered lunches

Event Planning

Assist with the planning of various activities/events as you’ll be an integral part of our Culture Committee (monthly happy hours, summer picnic, holiday party, etc)

Other duties

• Assist the Recruiting Coordinator as needed by scheduling interviews or other administrative tasks
• Assist with travel arrangements for candidates
• Greet on-site interview candidates and ensure an excellent experience

• Bachelor’s degree with 1-2 years of previous administrative experience
• Proficient in Microsoft Office software, including Word, Excel, Outlook, and PowerPoint
• Outstanding client service skills, and exceptional written and verbal communication skills
• Strong attention to detail, thoroughness, and follow-through
• Excellent time management and organizational skills
• Ability to prioritize, anticipate needs, and adapt to changes in focus
• Dependable, present in office during regular business hours to provide the necessary level of support to the HR team, employees, and management
• Naturally curious, constantly looking for ways to improve current processes