Human Resources Administrative Assistant

DrFirst pioneers software solutions and services designed to optimize healthcare provider access to patient information, improve the doctor’s clinical view of the patient at the time of care, and enable more effective, efficient administration and collaboration across a patient’s circle of caregivers. Our growth is driven by a commitment to innovation and reliability across a wide array of service areas, including Medication History and E-prescribing, Secure Messaging and Clinical Data Sharing.

The primary responsibility of this position is to support our HR/Admin Team with administrative and HR duties. The HR Admin Assistant will showcase excellent customer service and will serve as a primary point of contact for DrFirst new hires, guests, vendors, and interviews. The individual in this position will ensure that office events, as well as day-to-day office activities, run smoothly and will support the HR function through administrative tasks.

Administrative:

• Greet guests and ensure security processes are followed
• Office / Kitchen supply needs
  • Keep weekly checklist of kitchen supplies
  • Order supplies in a timely fashion
  • Receive and put away all supply orders
  • Keep / reconcile receipts for all supplies and purchases
  • Maintain cleanliness and organization of all suites
• Conference Room Schedules and cleanup
  • Post conference room schedules daily
  • Maintain cleanliness and professionalism of all conference rooms
• Process monthly expense reports for supplies and purchases
• Cubical setup (new hire, moving and termination)
• General office activity planning :
  • Quarterly organizational meeting as well as Business Unit and Client/ Vendor Visits
  • Office functions such as luncheons, birthdays, picnics, Investor meetings, etc.
  • Other office activity planning as assigned
• Copier Maintenance
  • First point of contact when maintenance is required
  • Ensure supplies are kept on hand at all times
  • Meet / greet vendor
• Answer incoming calls in a professional manner
  • Transfer calls accordingly
  • Assist caller when possible
• Shipping / Receiving
  • Daily mail management / distribution. Assist with shipments via FedEx, UPS, Falcon and USPS
  • Log in all daily packages and notify employees of deliveries.
  • Escort deliveries to Suite 230 when appropriate

Human Resources:

• Maintain confidential personnel files for both active and terminated employees
• Maintain document retention initiatives on a quarterly basis

• Proficiency in MS Office suites emphasis on Word, Outlook, and Excel
• Ability to handle and maintain confidentiality
• Sense of urgency and ability to prioritize appropriately
• Excellent communication skills and customer service skills
• Excellent problem solving skills
• College degree preferred
• HR background or office management experience preferred
• Must have own reliable transportation