Commercial Lease Administrator

CIM Group® is a premier full service urban real estate and infrastructure fund manager with approximately $20.5 billion of assets under management. Since its founding in 1994, CIM has been a process- and research-driven investor that mitigates risk through the fundamental analysis of the long-term drivers in communities.

Maintain integrity of building and suite areas in Yardi rent roll as well as major lease provisions via abstractions of lease documents.

• Track all leases, including follow up on GSA and other government leases by way of leasing activity log.
• Ensure all commercial leases are complete including correct ownership and signature block, deal approval sheet, and adherence to delegated approval guidelines.
• Execute and verify all leases.
• Reconfirm all rent calculations, all commission calculations, tenant improvements, and other allowances.
• Rent commencement letter needs to be issued and annualized net present value calculation as required, and signed – maintain Tickler system and retrieve outstanding letters as required
• Ensure security deposits are received and amount adheres to lease when leases are executed. If not, follow up with leasing director or property manager for clarification and/or correction.
• Upload all leases into Yardi and Asset Portal.
• Approve, Review or Amend Abstracts of all leases.
• Set up job codes for capitalized costs. (TI, commissions and other lease costs)
• Identify and link pre-lease improvements with incoming leases.
• Ensure that tenant delivery letter is executed on the date the premise is delivered and uploaded to Asset Portal.
• Work with Accounting on Lease Commencement and Possession Date documentation and tracking
• Provide ancillary analytical support to broader Operations and Analysis team as warranted during major processes such as Budget and Forecast
• Perform Credit Evaluations in conjunction with potential new tenancies
• Gather move-out information from property management team and load dates into Yardi
• Process lease commissions for payment when authorized. Audit commission calculations as warranted
• Make updates in Yardi for tenant holdover or early termination

• Bachelor’s Degree
• Notary License – preferred but not required
• REIT knowledge/experience - preferred but not required
• Proficiency in Microsoft Office including Word, Excel, and Adobe
• Proficiency in Yardi or similar software program
• Proficiency in Nexus Payables
• Proficiency in Salesforce or similar software program
• Proficiency in Document Management Systems software (e.g., Sharepoint)