Administrative Assistant

For more than a century, AJC has been the leading global Jewish advocacy organization.

General Office Management:

• Answering the phone and taking messages
• Keeping inventory and ordering office supplies
• Monitoring and maintaining the office and community calendars
• Maintaining timesheets
• Tracking office finances and company-card spending and preparing accounting information for the bookkeeper and financial reports for director
• Event organization and support: schedule and organize activities such as staff meetings and events/programs including sending invitations, ordering food, keeping track of respondents, and follow up
• Maintain correspondence, documentation files, including financial reports, relating to regional office projects and programs
• Organize and prioritize large volumes of information, e-mails, faxes, and incoming and outgoing mail
• Handle administrative responsibilities such as typing, designing, and layout of general correspondences, annual reports, charts, mailings
• Provide administrative support for board and Executive Committee meetings.
• Maintain relationships with vendors, IT contacts, building staff, etc

Fundraising:

• Coordinating logistical details for regional office campaign, including: processing of pledges and donations, tracking RSVPs and data for numerous fundraising events, and supporting AJC San Francisco’s Director of Development
• Provide administrative support for programs and other initiatives, including event registration, in coordination with development and program staff

Leadership Development/Community Relations:

• Interacting with AJC San Francisco board, membership, members of the diplomatic corps in San Francisco, and the general public

• Bachelor’s degree
• Excellent written and verbal communication skills
• Excellent interpersonal skills, tact and diplomacy
• Well-developed organizational and time management skills
• Dependable and appreciative of the need to preserve confidentiality
• Well-developed customer service orientation
• Strong attention to detail and follow-through
• A self-starter, willing to take the initiative
• A team player as well as able to work independently
• Ability to work effectively under pressure
• Passion for the mission of AJC
• Pride and professionalism in work accomplishments
• A demonstrated commitment to high ethical standard and values
• Computer skills needed: MS Word, MS Excel, MS Outlook, MS PowerPoint, Raiser’s Edge, Sphere. Capacity to learn new programs is required.
• Technical software (such as HR information systems, IT hardware and software, financial accounting software, etc.)